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QuickBooks 2010: The Missing Manual by Bonnie Biafore

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Chapter 18. Performing End-of-Year Tasks

As if your typical workday isn’t hectic enough, the end of the year brings an assortment of additional bookkeeping and accounting tasks. As long as you’ve kept on top of your bookkeeping during the year, you can delegate most of the year-end tasks to QuickBooks with a few mouse clicks. (If you shrugged off your data entry during the year, even the mighty QuickBooks can’t help.) This chapter describes the tasks you have to perform at the end of each fiscal year (or other fiscal period, for that matter) and how to delegate them to QuickBooks.

Checking for Problems

If you work with an accountant, you may never run a report from the Accountant & Taxes submenu unless your accountant asks you to. But if you prepare your own tax returns, running the following reports at the end of each year will help sniff out any problems:

  • Run the Audit Trail report frequently, especially if several people work on your company file, to watch for suspicious transactions—deleted invoices or modifications to transactions after they’ve been reconciled. People make mistakes, and the Audit Trail is also good for spotting inadvertent changes to transactions. QuickBooks initially includes transactions entered or modified today, but you can choose a different date range to review changes since your last review (in the Audit Trail report window, choose a date range in the Date Entered/Last Modified drop-down list, or type dates in the From and To boxes).

  • The Voided/Deleted Transactions ...

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